Upon making a reservation at Swift Apartments you automatically accept these terms and conditions.
Swift Apartments reserves the right to refuse a reservation at any point upon the discretion of the Management.
Please Note: We cannot guarantee an exact apartment for any guests in any location. Please book by apartment type – this will not guarantee an exact apartment number, only the room type required. We will always do our utmost to fulfil any request. Failure to so, does not constitute a breach of the terms and conditions of the reservation.
Published Rates:
All rates quoted are in GBP Pounds Sterling and are inclusive of VAT at the current rate. The rates are quoted per apartment, per night and are subject to the availability. Our rates are quoted from the best available rate on the day of booking for all enquiries/bookings; all prices are subject to change without prior notice for all quotes. Once the reservation has been confirmed, the rate is non-amendable in the event that a lesser rate is available. No reservation is confirmed until we have received the required payment and a confirmation email has been sent by Swift Apartments.
For all confirmed reservations, in the event an incorrect rate has been identified due to human or technical & system error, Swift Apartments reserves the right to alter your reservation and/or rate.
All promotions and special offers are subject to availability and restrictions may apply. Special offers cannot be applied to previously confirmed reservations. Promotions and special offers are only available for guests who book through our website or direct via phone. They do not apply to reservations that are booked through a third party agent. Guests must book on the correct special offer to receive the promotion items.
Restrictions may apply on certain days/dates.
Advance Purchase Rates:
Upon booking, the guest accepts that they will be charged the full amount of the reservation. The reservation is non-transferable and non-refundable in the event of a cancellation.
Reservations:
It is the responsibility of the booker to confirm the reservation with the required payment at the time of booking to be entitled to the rate quoted. All bookings are required to be paid in full prior to the arrival date.
A valid credit/debit card is required to guarantee your reservation. All bookings without valid credit/debit cards details will be cancelled.
If a credit/debit card is suspected as fraudulent Swift Apartments reserves the right to cancel the reservation with no alternate credit/debit card details being accepted.
In the case of a no-show the full length of stay will be retained and no amendment or refund will be given.
The number of guests residing in the apartments must be confirmed with the reception team in order to comply with fire regulations. (In accordance with the apartment size i.e one bedroom apartment is for maximum 2 persons; a two-bedroom apartment is for maximum 4 persons).
Payment:
Unless otherwise stated, where the arrival date is more than one month in advance, 20% of the total amount will be taken at the time of booking and the remaining 80% will be taken one month prior to arrival. Where the arrival date is within a month of the booking date, full payment will be taken at the time of booking.
In the event of a credit/debit card declining at the time of booking, all guests are required to contact Swift Apartments with valid card details and payment within 24 hours. Failure to do so will result in the reservation being cancelled.
In the event of a card declining on the 80% payment, the guest will be contacted and asked to give alternative card details to make the payment. The guest has up until 20 days prior to the arrival date to advise reception of an alternative method of payment, or the reservation will be cancelled and any deposits paid will be retained by Swift Apartments.
We do not accept American Express.
In the event that a card payment is suspended for any reason. Swift Apartments reserves the right to charge the accommodation cost / charges incurred during the stay, after the date of check-out.
Please be aware we do not accept any cash payments.
Security Deposit:
Swift Apartments reserves the right to process a security deposit for all apartments booked upon the discretion of the management team.
For bookings of two or more apartments, a mandatory security deposit of £100.00 per apartment will be required one month prior to arrival. The following charges itemised below will be taken per apartment dependent on the size and nature of the booking.
This is to cover any additional costs caused by damage/smoking/disturbance to other guests /additional cleaning. Once departed deposits will be refunded upon the inspection of the apartments.
We reserve the right to charge additional monies above the security deposit amount to cover any additional costs plus administration charges will apply.
In the event that the security deposit required is not paid at least one month prior to the arrival date, The Lawrance reserves the right to cancel the reservation and retain all deposits on the reservation, no refunds will be given.
Additional Cleaning:
Where additional cleaning is necessary the guest will be charged for the extra cost of cleaning and for the replacement of any items damaged by the guest.
Swift Apartments reserves the right to charge any/all cards used to make the reservation in the event of multiple/individual guests credit/debit cards being provided.
Where payment by the customer was made by means other than credit/debit card or in the event of a card declining, Swift Apartments will pursue the matter through civil courts.
Swift Apartments reserves the right to refuse all future bookings in the event of unsettled accounts. We will take the matter further.
Long Stay Rates:
All long stay packages are based on a consecutive 30 night stay and can be booked in multiples to cover longer lengths of stay. The price will be both quoted and paid for as a total package and no refund will be given in the event of an early departure. We will require payment for each 30 day booking one month prior to each arrival date.
Check-In/Check-Out:
Guests can check-in any time after 3pm and check-out any time before 11am.
There is a mandatory £20.00 charge for an early check in request. The earliest we are able to guarantee the apartments to be ready from is 1 pm. All other requests cannot be guaranteed and is subject to availability. This must be arranged at least 24 hours before the arrival date. Once paid it will be confirmed.
If guests require a late check-out they are to confirm with reception the night prior as this is subject to availability and will incur an additional charge of £20.00 per hour that we will charge to the card on the reservation unless otherwise stated.
All guests must leave the apartment with all luggage at the requested time. We do not have a storage area for luggage. We do not take responsibility for any luggage or personal items left.
Swift Apartments reserves the right to charge any/all cards used to make the reservation in the event of multiple/individual guests credit/debit cards being provided and in the event of an unforeseen late check out at £20.00 per hour.
All guests will receive arrival information one day prior to their arrival date unless otherwise stated.
Amendments:
If a guest requires amending their booking to an alternative date, they may do so free of charge up until 21 days prior to their arrival date. If the guest requires amending of their booking to an alternative date less than 21 days prior to the arrival date, it is at the discretion of the management team and an additional booking fee will apply. Acceptance of an amendment is wholly at our discretion.
This is not applicable to the Advance Purchase rate bookings.
Administration Fee (Changes to Reservations):
If your reservation is outside of the cancellation terms for a modification/change of date/cancellation, a non-refundable administration charge of £65.00 will be applied. In the event that an administration charge is applied to a booking, the cancellation terms for this booking will immediately change to those of the advance purchase rate.
Reservation Enhancements:
For guests who have booked upsell items, there is a minimum of 48 hours notice required for cancelling, any time after that full payment will be retained.
Special Requirements:
We are not advertised as an easily accessible accommodation provider. Guests are urged to advise reception at the time of booking of any guests with limited mobility in the party.
Special Requests:
Additional beds and cots can be provided at an extra charge for children in selected rooms rooms only and subject to availability. Please check with reception prior to arrival.
Guests are not permitted to use the furnishings provided as a bedding area. Charges will apply for any misuse of the apartments and all contents.
The number of guests residing in the apartments must be confirmed with the reception team in order to comply with fire regulations. This also applies if you wish to bring a pet not all locations accept pets and charges may apply, if you do not inform us, we will charge your card automatically, you may be asked to leave if you are in an unauthorised location.
Whilst every effort is made to fulfil your requests, unfortunately we cannot guarantee these and failure to do so will not constitute a breach of conduct.
Apartment Cleans:
Reservations of seven or more nights include a weekly service clean. This includes fresh bed linen, fresh towels, and bins emptied. Extra cleaning/maid service is available upon request at an additional charge.
Security:
All non-residents are kindly asked to vacate the premises by 10pm to ensure the security of other guests staying at Swift Apartments.
Security cameras are in place at Swift Apartments for guest’s privacy and security.
Guests are responsible for closing the doors behind them quietly each time they enter/leave the apartments, as not to disturb other residents with in the grounds. However we will not be held responsible for other guests actions.
Noise:
We expect all guests to be respectful to those in neighbouring apartments and to local residents.
All guests causing nuisance will incur a fine, or will be asked to vacate the premises with no compensation or refund.
We make every effort to ensure that every guest enjoys a peaceful stay. However, we cannot guarantee or be held responsible for disturbances caused by other guests, the general public or for circumstances out of our control. Swift Apartments does not offer refunds or any compensation for any incidents out of our control.
Where guests create nuisance and a loss of revenue to the business is caused, we reserve the right to charge the credit/debit card used to make the reservation, the amount of any revenue lost to the business.
Swift Apartments reserves the right to charge any/all cards used to make the reservation in the event of multiple/individual guests credit/debit cards being provided.
In the event of any of the above, Swift Apartments reserves the right to refuse all future bookings
Admin charges may apply.
Swift Apartments
This is a non-smoking property.
You will be sent all self-check in information via email 24 hours prior to arrival. If you do have any questions or wish to check in with a receptionist, you can do so at our sister property Swift Fitness next door up to the hours of 9.30pm. Monday to Friday, weekends 8:00am til 8:00pm
Cleaning, bed linen and towel changes will be made every 7 days for longer stays. If you do require additional cleaning, please contact Micklegate reception for information on extra charges.
Due to the standard of fixtures & fittings and the specification of appliances and decoration, all damages will be charged automatically to the card used at the time of booking upon discovery. To ensure that all damage charges are correct & fair, our apartments are checked thoroughly prior to every check in and following every departure. A list of individual item charges is provided in the guest directories.
The property requires all guests to have checked into their apartments by 21:00.
Lost Property:
Swift Apartments does not accept responsibility for any items left behind in the apartments.
It is the responsibility of the guest to ensure all personal items are removed from the apartment upon departure.
Storage facilities are not available, guests are to ensure that all belongings are taken with them at the time of departure.
Guests are to contact Swift Apartments should you believe an item/s has been left in the apartment.
Small items of lost property can be posted out to guests at an additional cost. Large items will be disposed of accordingly.
Smoking:
All public areas and apartments are non-smoking and a minimum of £200.00 fine will be automatically charged to the card on the reservation for fumigation.
In the event of suspected smoking within the apartment, Swift Apartments reserves the right to enter an occupied apartment with or without guests present.
Swift Apartments reserves the right to charge any/all cards used to make the reservation in the event of multiple/individual guests credit/debit cards being provided.
In the event a guest has smoked within the apartment or public areas, Swift Apartments reserves the right to refuse all future bookings.
Loss and Damage:
In the event of malicious, wilful or negligent damage to an apartment or any other property, Swift Apartments will charge the amount of any loss sustained, including business interruption. In the event of unauthorised removal of items from the apartment the booker will be held responsible for the full cost of replacement of such items and all losses. Payment will be debited from the debit/credit card used to make the reservation with.
Swift Apartments reserves the right to charge any/all cards used to make the reservation in the event of multiple/individual guests credit/debit cards being provided.
Where payment by the customer was made by means other than credit/debit card or in the event of a card declining, Swift Apartments will pursue the matter through civil courts.
In the event of any of the above, Swift Apartmnets reserves the right to refuse all future bookings.
*Admin charges will apply.
Guests are not permitted to use the apartment for any illegal or immoral purposes. In the event of a guest committing an illegal act within the apartments, guests will be asked to vacate the premises with no compensation. We reserve the right to pass on any records to the authorities if required.
Swift Apartments does not accept responsibility for the theft and/or damage of any personal belongings during your stay or any items left in the apartment after departure. Items left at your own risk.
Emergency Out of Hours Service:
This service is only available between the hours of 18:00 and 01:00.
We ask all guests to familiarise themselves with the check-in process prior to arrival and contact reception with any queries to avoid using the emergency out of hours number where possible.
Our Emergency Out of Hours team will be happy to assist guests over the phone and only in extreme cases, will come out to the apartments.
Please Note: Queries such as taxi numbers, Wi-Fi, options and directions are not classed as an emergency and miss-use of the Emergency Out of Hours Service will result in a fine to the guest.
Between the hours of 01:00 and 07:00 the Out of Hours is for Emergencies Only.
The number should only be dialled for the following:
• Noise Disturbance from other guests
• Loss of Power/Electricity
• Flooding
• Fire
• Life or Death Situations
Please be aware that all call outs that are not deemed as an emergency will result in a call out charge of £100.00 being charged to the credit/debit card used to make the reservation.
If our Out of Hours Security team is unnecessarily called out to the property by a guest, or as a result of a complaint about a guest, outside of the reception hours, the call out charge will automatically debited from the card details used to make the reservation.
Swift Apartments reserves the right to charge any/all cards used to make the reservation in the event of multiple/individual guests credit/debit cards being provided.
If called out to site, the Out of Hours Service team will be at the property as soon as possible, we cannot guarantee a specific response time.
Conference Terms & Conditions (not applicable to apartment reservations):
Deposits, payments and cancellation policy: A 20% deposit is required at the time of booking; payment of the balance for the booking is due one month before the event.
All payments must be made by debit or credit card. Please note American Express payments will incur an automatic 3.6% charge.
All beverages and other services requested by you must be paid with the remaining 80% payment.
Our Cancellation policy is 72 hours prior to the date for the conference room, any time after that, full payment will be retained.
If you cancel your booking with us in part, for example by reducing the number of guests attending, 72 hours’ notice is needed to cancel, any time after this period, full payment will be retained.
All prices are inclusive of service and VAT. However should the rate of VAT change between the time of booking and the event, we reserve the right to adjust the prices in line with such change.
Swift Apartments Parking:
Parking is provided at our ground floor car park and over flow car park at Swift Fitness next door thier is additonal fee
Unauthorised parking will result in a fine being incurred.
Liability and force Majeure:
Please be aware that, in line with the Licensing Act 2003, we are unable to allow any of your guests who are under the age of 18, to consume any alcohol. We reserve the right to remove any alcohol from guests who are unable to prove that they are over 18, regardless of how they obtained the alcohol in the first instance.
We accept no liability for loss of, or damage to, property brought onto the premises and which is owned by or in custody of you, your employees, guests, customers, clients, or invitees.
You shall be responsible for any damage caused by you, your employees, guests, customer, clients or invitees to the premises, furnishing, utensils or equipment during the event or as a result of the event, and shall indemnify us against the cost of repair or replacement thereof.
We accept no liability for any breach of these terms and conditions caused by events beyond our control, which shall include, but not to be limited to, industrial action (whether on the part of our employees or otherwise), accidents, fire, riot, civil commotion and war.
Applicable Law:
The law of this agreement is that of England and Wales and the Courts of England and Wales have exclusive jurisdiction over any dispute arising.
Upon booking you expressly declare that you have read, understood and agree to be bound by the terms set out herein.
To lodge a formal complaint please do so in writing via email. We aim to address the matter within 48 hours.
Wi-Fi Internet Connection:
While we make every effort to ensure that Wi-Fi connection is available at all times, we are unable to guarantee any internet/broadband connection. Where a fault is deemed to be associated with the users’ hardware/software no support will be given. We are not responsible for loss or damage to guests’ computers and software at any apartment or while connected to a network service.
Using this service is at the guests own risk. Guests must not use this service for illegal or immoral purposes and we reserve the right to pass on any records to the authorities if required.
By accessing Swift Apartments WI-FI Swift Apartmnets will have permission to retain your email address as per the GDPR regulations. This information is held on a database and will be used to update our records and to contact you with information about relevant initiatives; services or opportunities that we believe might be of interest to you. Your details will be stored securely and in line with the Data Protection Principles. This data base will not be accessible by any other companies other than Swift Apartments
Smart TV Applications:
We encourage all guests to ensure they sign out and log out of all applications on the smart televisions. Swift Apartments cannot be held responsible for any misuse or loss of log in details. It is the guests responsibility to ensure that they do not leave any details visible or logged in before check-out.
Maintenance:
Routine maintenance is carried out regularly by our management team; however we may require access to your apartment to carry out essential maintenance at any given point. Where possible we will give you 24 hours’ notice except in the event of an emergency when we require immediate access.
We will make every effort to ensure that every guest enjoys a peaceful stay. However, we cannot guarantee or be held responsible for any failure or interruption of services to the apartment or the building. This includes but is not limited to; electricity, air conditioning, water, telephone, broadband, internet and other communications. This also includes disruption or noise caused as a result of repair works being carried out in another part of the property. Where we are made aware of such failure or interruption we will endeavour to rectify such services within a reasonable period of time and will use reasonable endeavours to ensure any preferred supplier is made aware of, and rectifies, such problems within a reasonable period.
Age Restrictions:
Bookings will not be accepted from any paying guest under the age of 18 years. Proof of identification and date of birth may be requested on arrival and if not presented on request, we reserve the right to cancel the booking without any compensation to the guest.
Dogs/animals:
We do not allow animals at Swift Apartments.
Changes by Us:
We do not expect to have to make any changes to your booking however occasionally bookings have to be changed or cancelled. If this does happen, we will contact you by telephone or email where reasonably possible. If your booking has to be cancelled we will, if possible, offer you alternative accommodation to a similar standard and in a similar location for the same period. If the alternative accommodation is at a higher cost the new price will be payable. If you do not wish to accept a change, any alternative accommodation offered or in the event where we cannot provide you with alternative accommodation, you may be required to cancel your booking and receive a full refund unless this is the result of an event beyond our control – see below.
You should tell us as soon as possible whether you wish to accept any change or alternative accommodation offered or alternatively if you want a refund.
Events beyond our control include but are not limited to the following: act of God, outbreak of hostilities, riot, civil disturbance, acts of terrorism, revolution, the act of any government or authority (including but not limited to refusal or revocation of any licence or consent), fire, flood, lightning, explosion, fog or bad weather, epidemic, interruption or failure of a utility service (including but not limited to electricity, gas, water or telecommunications), renovations and building work undertaken at the property or in the local area, strikes, lockouts or boycotts, embargo, blockade.
Website:
Reasonable care has been taken to ensure that the content of our website (and/or other means of promotion or advertising) is correct but it is subject to amendment at any time without notice. All content on our website (and/or other means of promotion or advertising) is published in good faith. Given the above factors, we do not warrant that any of the content on our website (and/or other means of promotion or advertising) accurately or completely describes any of the apartments. Our website may link to other websites and we are not responsible for the data policies, content or security of these linked websites.
Our website (and/or other means of promotion or advertising) will only have a general representation of the accommodation shown. Actual apartment size, design, fixtures, furnishings and facilities may vary.
Liability:
All warranties, conditions and other terms implied by statute or common law or otherwise are, to the fullest extent permitted by law, excluded from any contract with us and these conditions shall apply in their place.
However, nothing in these terms and conditions shall affect your statutory rights if you are a consumer. Nothing in these terms and conditions limits or excludes our liability for death or personal injury resulting from negligence; or for any damage or liability incurred by you as a result of fraud or fraudulent misrepresentation by us, or any liability that cannot by law be excluded.
Subject to the paragraph above, we shall not be liable for any loss of profits, loss of business, depletion of goodwill and/or similar losses, loss of anticipated savings, loss of goods, loss of contract, loss of use, loss of corruption of data or information, or any special, indirect, consequential or pure economic loss, costs, damages, charges or expenses.
If you are the booker for, as, or on behalf of a business or business employee, that business shall indemnify us against all liabilities, costs, expenses, damages and losses (including any direct or indirect consequential losses, loss of profit, loss of reputation and all interest, penalties and legal and other reasonable professional costs and expenses) suffered or incurred by us arising out of or in connection with your, or your business’, breach or negligent performance or non-performance of these terms and conditions. If you are the booker for, as, or on behalf of a business or business employee, our total liability in contract, tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise arising in connection with the performance or contemplated performance of your booking shall be limited to the fees paid to us under your booking.
Other than in relation to death or personal injury caused by our negligence, or any other liability that by law cannot be excluded or restricted, our liability to you in relation to these conditions is limited to the higher of (i) GBP £1,000; and (ii) the value of the booking made with us.
Accommodation:
All apartments are occupied as serviced apartments and are only to be used as temporary or holiday accommodation for you, or your organisation. They are not for use as the principal, additional home or residence of guests; you will not be entitled to a tenancy or an assured short hold or assured tenancy. No relationship of landlord and tenant is created and no statutory security of tenure exists now or when the period of occupation ends. If you or any member of your party fails to vacate at the end of the period you will be charged the appropriate accommodation charges for the continued period of occupation. No persons other than the guests have the right to use the apartment.
These conditions constitute an excluded agreement under s. 3A(7)(a) of the Protection from Eviction Act 1977 (as amended) and cannot be construed as an assured tenancy under the Housing Act 1988 (as amended).